5 simple steps to launch your procurement project
Manager your infrastructure procurement project with this step-by-step guide
Products
Ansarada Intelligence
Deals Use Cases
Industries
Procure is the only software solution purpose-built to run infrastructure procurement projects with unmatched security and compliance. From initial contact to project completion, our expert team guides you through every step of your procurement journey.
Reach out to our team to book a demo and discuss your infrastructure project requirements. We'll guide you through the process – whether that's an RFI and tendering process for government clients, or direct engagement for advisors. Once terms are agreed, your secure data room is ready within minutes of contract signing.
Join a comprehensive training session with our expert team who’ll guide you through the complete setup workflow. Get your documents approved by your internal team, then upload and organise your RFPs, technical specifications, and procurement materials with enterprise-grade security controls.
Create teams for your internal stakeholders, bidders, evaluators, and advisors. Ensure bidders have signed confidentiality agreements, then configure granular access permissions and security settings including watermarks, print restrictions, and view controls to maintain fairness and probity across your procurement.
Activate the secure two-way Q&A system to manage all bidder questions and responses within the platform. Set up submission windows with the 'locked box' system, configure your approval workflows, and send invites to all participants to begin your procurement process.
Track all activities in real-time with comprehensive audit trails. Use built-in evaluation tools to score bidders against weighted criteria, collaborate securely with your evaluation team, and generate one-click compliance reports that prove disclosure and maintain procurement probity throughout your project.
Procure provides the comprehensive, secure platform you need to manage complex infrastructure procurement with confidence. Contact the Ansarada team to start your first project.
Begin by reaching out to our sales team who specialise in infrastructure procurement. Whether you're a government entity, advisory firm, or corporate organisation, we'll guide you through the process that fits your requirements.
For government organisation: We'll support you through the RFI and tendering process, ensuring full compliance with your regulations.
For advisors: Connect directly with our team for a streamlined setup process tailored to your project timeline.
Once we've agreed on terms and pricing, we'll have your secure data room ready within minutes of contract signing – not days or weeks.
Receive comprehensive training from the Ansarada team with hands-on guidance through your data room setup.
During your onboarding session, you'll learn the complete workflow and get practical support setting up your project.
Create your Procure project with your project name, description, and initial team details, then choose your data residency preference to ensure full compliance with local privacy laws.
Configure your room's branding with your organisation's logo, customise transaction type labels, and set up auto-numbering to match your organisation's standards and maintain professional credibility throughout the procurement process.
Establish your terms of access, session timeout policies, and security protocols to protect sensitive information from day one.
Ensure all documents are reviewed and approved by your internal team before uploading – maintaining your organisation's security and compliance standards throughout.
Build your document structure with logical folder hierarchies for different procurement phases, then upload your files including RFPs, technical specifications, and supporting documentation with enterprise-grade security controls.
Upload documents in a disabled state initially, allowing you to review and finalise everything before enabling access. Set document status levels and apply security settings including watermarks, print restrictions, and access permissions to protect your most sensitive materials.
Enable comprehensive document tracking and audit trails to monitor all views, searches, downloads, and printing activities, with the ability to use the remote file kill-switch to revoke access instantly even after documents have been downloaded.
Create teams for your different stakeholder groups including internal client teams, external bidders, evaluators, and subject matter experts, ensuring each has appropriate access levels.
For client-side teams: Apply security controls that align with internal review and approval requirements.
For bidder teams: Ensure all bidders have signed confidentiality agreements before creating their teams, then add users with specific roles and identical access controls to maintain fairness across all bidders.
Configure granular permissions at both team and individual levels, assign Q&A roles, and set up your approval workflows. Send secure invites to all participants and establish clear protocols to track activity and maintain strict confidentiality throughout the process.
Activate the integrated two-way Q&A functionality that keeps all communication within the secure platform. Create subjects for different question categories, set up your approval process for client team responses, and configure access permissions so bidders and internal teams can collaborate effectively.
Set up submission windows with precise timing controls and apply appropriate security settings. Use the purpose-built 'locked box' submission system with multi-window capability and built-in redaction software to manage bidder submissions securely throughout the evaluation process.
Create a dummy bidder team to broadcast important messages to all participants simultaneously, ensuring consistent communication across your entire procurement.
Set up your final evaluation matrix and set up evaluation criteria within the platform, including descriptions, weightings, and response sections. Assign evaluators to each criterion and provide them with training on the evaluation tools.
Add bidder submission documents to each criterion, applying redaction where necessary to maintain confidentiality. Use the secure collaboration spaces and automated scoring capabilities while maintaining comprehensive audit trails.
Track all procurement activities in real-time including document access, user engagement, and process milestones. Generate intelligent reports and one-click compliance documentation that provides proof of disclosure records and maintains procurement probity throughout your infrastructure project.
Procure provides the comprehensive, secure platform you need to manage complex infrastructure procurement with confidence. Contact the Ansarada team to start your first project.