January 6 2026 | Procure | Tenders | Technology | Innovation | Security and risk management
Lower risk and better compliance can lower costs and reduce time delays in large-scale infrastructure procurement , improving outcomes for private parties and government.
Information is accessible and searchable
E-procurement tools increase accessibility of information, allowing easier access to information for bidders. With key tender documents stored in a virtual data room, bidders can download the documentation and specifications. Owners can manage all communication through the central platform, using one central tool to release announcements and manage bidder engagement.
Keeping the tender process all online has many advantages over traditional methods, where the bidders may receive physical documentation, with more difficult version control and limited ability to rapidly distribute updated documents.
Workflows can be standardised and streamlined
Procurement workflows that are standardised and digitally managed automate practices that were previously prone to mismanagement or corruption, when supported with a clear legal framework . Enabling oversight through a central system mitigates the risk of manipulation, favouritism, price fixing, or overpricing.
Audit trails are fully traceable
A centralised, digital procurement system keeps track of every action, from which documents are viewed or downloaded by whom, to approvals and amendments. An online, clear audit trail prevents mismanagement or mistakes and helps to ensure full accountability. Every document view, edit or forwarded file can be tracked, building trust with all parties involved.
Data on tenders, bidders, and contractors can be collected and stored in a structured way that is accessible for investigation and analysis. This enables visibility of data like the number of contracts awarded to the same bidder and the number of bidders for a given tender, along with reasons for selection of the winning bidder/s. This level of transparency builds public trust and confidence in processes, encourages competition, and helps to ensure a robust market.
Digital procurement systems are the first step in ensuring accountability. Standardising documentation and instilling regular audit processes further reinforces the robustness of the procurement process and transparency.
Real-time progress visibility
With all documentation, including edits and version history, and communications in a central location, it is easier to maintain vigilance and visibility of the project progress. All stakeholders have access to the information they need, updated in real time. Horizontal accountability is reinforced through systems, and centralised communications facilitate early identification of potential issues, which can be resolved promptly.
Improved visibility increases competition
Transparent procurement workflows prevent malpractice and promote competition. When contractors have confidence in the fairness of the tendering process, more contractors will bid for projects, keeping pricing competitive and quality high.
In Albania, e-procurement systems led to positive results , increasing bidder competition for government contracts from an average of 2.3 bidders per tender to 7.7 bidders per tender, while also reducing costs for all parties involved.
The public procurement system's cost savings were around 15% per year in 2009, increasing to 20.1% in 2011, compared to the costs of the previous paper-based system
Embed accountability into procurement with Ansarada’s all-in-one procurement workflow
From the initial tender to contractor awards and project lifecycle management, Procure features pre-organised workflows and granular access control so that every stakeholder is always kept informed.
Eliminate the risk of delays with project visibility and easy data analysis. This is essential for large infrastructure projects that can extend over decades. With Ansarada Procure , you can rely on secure, proven workflows that enhance automation and ensure smoother stakeholder engagement and management.
