Shareholder correspondence is the record of all information exchanges between your company and your shareholders.
Shareholder correspondence includes any communication in the form of letters, notices, emails, reports and filings between your company and your shareholders.
Company performance reports (quarterly, half yearly, annual) and future targets and strategies
Notices or letters for upcoming shareholder meetings, director appointment votes, shareholder queries, distribution of dividends
Minutes of previous shareholders meetings
Keeping a comprehensive and up to date collection of shareholder correspondence enables your company to:
Keep track of what information has been circulated to shareholders
Assist the board of directors in managing their legal duties
Ensure the format of future correspondence is consistent with previous communications where possible
Ensure the content of future correspondence has appropriate regard to whatever information has been previously provided on that topic
Keeping a comprehensive and up to date collection of shareholder correspondence is important for an event tomorrow, as it helps potential investors to:
Assess the frequency and nature of shareholder queries
Evaluate your company’s capabilities to manage correspondence with shareholders
Determine any potential areas of disputes, or predict any future lawsuits
Understand what information and what key messages have been provided to shareholders in relation to key projects and key issues
Provides a useful source of summary information to help reduce the time taken to conduct due diligence
Mitigation of legal risks by keeping a record of written evidence of any communication shareholder communication
Positive brand image among your current and prospective shareholders
Supports improved communication to shareholders by ensuring consistency
Assists potential investors in their due diligence work
More difficult for directors to manage their duties to shareholders
Lower quality communications with shareholders due to inconsistencies
Longer and more costly due diligence processes.